Operations hub
In development · live January 2027What you're seeing: the hub CE Travels is building with Buildr. One screen per departure, suppliers confirming through a one-tap link, deadlines with a day of buffer, and drafts that wait for a person. Tap the tabs.
The hub: departure, deadlines, approvals and the supplier link
Departure
Andes & Galápagos
- T-45 opened, done
- T-35 hotels confirmed, done
- T-30 client cut-off, done
- T-2 transit cards, next
- In trip, to do
- T+25 invoiced, to do
Status comes from the hub reading replies (email, PDF, WhatsApp) or from the supplier's one-tap link. Every change keeps its source.
Deadlines
- Chase Park slot request · Demo Islands Agency Sent 8 Dec · no reply at 48 h, follow-up sent · 72 h escalation on 11 Dec · +1 day buffer AAlejandra now
- Hotel release date · Demo Hotel Cuenca Unsold rooms go back to the hotel on 14 Dec · +1 day buffer AAlejandra in 3 days
- Prepayment · Demo Lodge Napo Deposit against the proforma, due 17 Dec · +1 day buffer AAlejandra in 6 days
- Galápagos transit cards · pre-register 16 travellers Registration closes 21 Dec; the card itself is issued 48 h before the flight (T-2) · +1 day buffer Oops in 10 days
- Invoices to client markets · December One invoice per source market on day 25 · +1 day buffer AAlejandra in 14 days
- Park site slots · book the visits Slots open no more than 3 days before the visit on 22 Jan · +1 day buffer Oops in 39 days
Hotel releases, 48 h follow-ups escalated at 72 h, prepayments, Galápagos permits and Park slots, monthly invoicing: computed, not remembered.
Approvals
-
emailReminder to Demo Lodge Napo: proforma → confirmation
"Thank you for the proforma of 8 Dec. Could you confirm the 3 nights from 16 Jan for 16 travellers once the deposit arrives on 17 Dec?"
Sent · logged 10:14 · by Alejandra -
documentRooming list v3 to Demo Hotel Cuenca
7 twin · 2 single · 1 tour leader · breakfast · 19–20 Jan 2027 · names and passport details for check-in. Replaces v2 (one room change).
Sent · logged 10:15 · by Alejandra -
emailIncident report to client: delayed flight day 4
"Coast & Andes departure of 1 Dec, day 4: the domestic flight left 2 h 10 late. The group was met, lunch was moved, no service was lost. Extra cost: none. Case closed."
Sent · logged 10:16 · by Alejandra
The hub drafts. A person decides. Every change is logged with its source.
Supplier
What Demo Guide receives for Day 6: a one-tap link, no login, only what the service needs.
French-speaking guide · Cuenca & Ingapirca
- Dates
- 19–20 Jan 2027 · 2 days
- Group
- 16 travellers + 1 tour leader
- Meals
- Lunch both days, guide included
- Rooms
- Not needed for this service
- Meet
- Demo Hotel Cuenca lobby, 08:30
- Ref
- D-0114 · day 6 · v1
Names and the day programme: only what this service needs. No contact details, no payment data.
Each recipient gets only what it needs: hotels, guides and official procedures get passport details (copies deleted after the trip), restaurants head counts, transfer companies pax count and flight.
Tap Confirm, then look at Day 6 in the Departure tab.
The routine, so people have time for travellers.
- A spreadsheet per departure and a mailbox full of "did they confirm?"
- Deadlines that live in people's heads: release dates, follow-ups, transit cards, Park slots, invoicing day.
- Documents re-typed from the same data: rooming lists, guide orders, welcome letters, confirmations.
Built for CE Travels, a destination partner in Ecuador & Galápagos. In development; nothing is sent without a person approving it. Meet the CE Travels team →
Want this for your business?
Tell me what you confirm, chase and re-type every week. Most projects start with a 30-minute call.
Example data only: nothing in this demo is sent anywhere.